Administrative Assistant Job Description

Z Puppets Rosenschnoz is an award-winning performance company leading youth and adults to the power of playfulness and feats of imagination. Through performances, workshops, residencies and interactive environments, Z Puppets fulfills three main initiatives:

•Arts for All Abilities

•Science, Technology, Engineering and Math of Puppetry

•Arts and Mindfulness

Z Puppets is now seeking a part-time Administrative Assistant to manage and support the administrative details, tasks and projects of the two Creative Directors and Booking Manager. The Administrative Assistant will report to the Creative Directors.

The position averages 15 hours per week (weekday office hours preferred with some flexibility) primarily on site at Z Puppets Headquarters (41st and Chicago Ave., with options to work from home on occasion).

The hourly starting pay is: $15-17 DOQ.

 

Responsibilities include:

Administrative Support

  • update and maintain administrative systems (on-line office management, database, contracts)

  • document and compile meeting notes, action steps and follow up tasks

  • archive and organize documents, media and photos, resources, on-line manual

  • track, contact and coordinate contracted teaching and performing artists

  • research logistics and details for events and grants (example: rental price for equipment or venue, residency supplies)

  • identify areas of need for administrative support

  • anticipate and address unexpected obstacles, gaps and opportunities

 

Communications & Marketing Support

  • upload video & photos to social media and website, help maintain social media and website

  • design, draft, revise and send e-newsletters

  • design, draft and revise Before You Go guides and programs for performances

  • design, draft, revise promotional materials for events

  • prepare power points, visual presentations, education tools, documents as needed (formatting/layout, sharing google docs, etc)

  • social media strategies: twitter, fb posts and feeding presenters posts and content

  • send media releases, photos and event info to web and print event calendars

 

      Booking Support

  • provide support at events ranging from box office to merchandise on occasion

  • research of festivals, venues and potential partners for national and regional tours

  • coordinate post-show response surveys

  • book lodging for teaching and performing artists

 

Qualifications:

  • At least 2 years of professional experience in administrative, sales, customer service

  • Excellent verbal and written communication

  • Strong people skills and social savvy

  • Proficiency in and aptitude for databases, on-line apps (e.g. Google Drive, docs, sheets and calendar, Squarespace) and multiple cloud platforms

  • Design and graphics ability

  • Direct experience or coursework in small business or arts management a plus

 

Desired Qualities:

  • Self-motivated and able to work independently

  • Ability to work in a fast-paced environment on multiple projects concurrently

  • Highly organized and efficient with supreme attention to details

  • Energetic

  • Flair and zeal for creative problem solving, multi-tasking and prioritizing

  • Talent to see the trees and a path through the forest

  • Sense of humor a plus

  • People of color encouraged to apply.

 

HOW TO APPLY:

Please send cover letter, resume and three references by October 27th to: chris@zpuppets.org